Records For Your Tax Return

When it comes time for that dreaded tax return, I get asked a lot about what information a client needs to provide. Of course if you are reading this and you are not a client of ours, this will help you understand what you need to provide your client or indeed the information you need to have to hand to do your own tax return.

This quick 192 second video will go through the typical things you will need, but don’t worry about pausing it and writing it all down, as a complete check list is at the bottom of this post which goes into the main categories. There are areas missed out like seafarers allowance, residency, maintenance payments etc, but the bulk of it is covered.

Any questions, please let us know, or feel free to join the performers tax & accounts group on facebook – a safe place to ask the questions you can’t find the answers to , or not sure if you have found the right answers. That link is here >>https://www.facebook.com/groups/PerformersTax/

Louise


Checklist for Self-Assessment – 2016/2017

This is a checklist of the most common information we will need to prepare your tax return. It does assume a self assessment year to the 31st March 2017 / 5th April 2017 so if you have a different year end under self employment, then the date range will be different. It will be your accounting year that ends between 6th April 2016 and 5th April 2017, so if you are a teacher and you make up accounts to 31st August, then I will need your self employed information for the year to 31st August 2016, but all other tax information as at 5th April 2017. Sorry – I know it gets confusing.

Just so you are aware, HMRC do check tax returns against information from banks & building societies so make sure you get your interest certificates; they also run checks against employers PAYE returns when they compare your national insurance numbers. If there are differences, HMRC will open an enquiry into the tax return – although the delay is often 9 to 18 months after submission.

Employment(s) – All employments in the year

  • Salary and tax paid
    • P60 for employment as at 5th April 2017 (normally available April / May)
    • P45 for each employment left in the year
    • If you have a student loan, then the last payslip for each employment left so that we can see how much student loan was deducted for that employment
  • Benefits & expenses
    • P11d from all your employers in the year if you had any benefits (normally available June / July)
  • Notice of coding for 2016/2017
    • Not vital, but it shows what HMRC are expecting on your tax return
  • Employment expenses
    • A list of tax deductible expenses with regards to your employment – e.g. professional subscriptions, uniform cleaning, travel expenses etc

Pension income

  • State pension letter for 2016/2017
    • This will be dated around Feb 2015 and says how much per week you will get. We cannot use your bank statements showing actual payment.
  • Personal/occupational pensions
    • P60 or certificate of pension paid. Normally tax will have been deducted.
  • Other taxable benefits
    • If you have taken a lump sum as your pension, you should have been issued a P45 or other certificate showing amount taken and tax deducted.

Self Employment

If we are doing your bookkeeping for you (pre-arranged) then we need all your business records including bank statements, invoices issued, remittances for money received, invoices paid, expenses paid, fixed asset information, car mileage, working at home allowance details etc.

If you are providing you bookkeeping information, then please provide the summary sheets and back up files (we have standard workbooks to help), plus justifications for tax sensitive entries.

Property Income

  • Details of income under the “rent a room” scheme
  • Accounts per property for rental including mortgage details showing the split between capital & interest. If we are doing the bookkeeping for your property, then please provide the rental statements, and invoices/expenses paid, along with the mortgage statements
  • Details of the property as to whether it is furnished or unfurnished, or if a holiday let.

Investment income

This needs to include any joint account (please advise the split to be made) as well as any accounts that may have been closed in the year.  We do not need details of interest on cash ISAs or dividends received in stocks & share ISAs.

  • Interest from banks & building societies
    • Certificates of interest received
    • Bank statement sheets (normally April) showing how much interest has been paid and the tax deducted
    • Statements showing if interest has been paid gross
  • PPI settlements received
    • The amount received will also have some interest paid and tax deducted so a certificate/letter will be issued along with the repayment.
  • Dividends from UK companies / unit trusts
    • Dividend / distribution vouchers showing dividends received, date & tax credit. If you are a director/shareholder of your own company, it is vital you have this information yourself or from the company accountant.
  • National savings interest received gross
    • Statement of interest received
  • Overseas income – Dividends or other income
    • Dividend vouchers
    • Income withheld certificates from each country where income has been received from and a note to tell us if included in self employment accounts.

Other Income and State Benefits

  • A note on child benefit received, and if either parent has income over £50,000
  • State benefits received as some are taxable

Outgoings

  • Payments in to a personal pension (not employer pension)
    • Payments made – dates, amounts, policy details
    • Payments made into an annuity
  • Gift aid
    • A list of payments made (charity, date and amount) and if a regular payment or a one-off. Gift aid certificates are available if through an on-line giving site, or your knowledge if you signed a gift aid form.
  • Student loan repayments
    • This is often found on payslips, but you should be able to get a student loan statement showing payments made for the year to 5th April 2016
    • A note to say if you expect the student loan to be repaid in the next two years.

Capital transactions

  • If you have sold any major assets (main residence), or sales of shares etc which may give rise to a capital gains tax transaction.

 

A Webform which you can use as a tick box, and be found here:  https://form.jotform.com/60867899526982

 

 

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